2021-22 Parent Resources

Restart Playbook

Health and Safety Protocols
2021-22 COVID Guidelines

Absences, Tardies & Travel

  • Parents should use the Absence Form to notify the school of absences, tardies, and dismissal arrangements.
  • For our community's safety please keep your child home if they are sick.
  • Please notify the school of an extended absence. 
  • Click here to view our policies regarding absences, tardies, and parent homework responsibilities in cases of unexcused absences (i.e. vacations).

Car Line

Drop-off/Pick-up Map

  • Enter from W 143rd St (facing Puritas Ave).
  • Do not park or block driveways on W 143rd St. 
  • Display your car line tag on your car passenger dashboard/visor.
  • Follow directions from staff while in the car line.
  • Please do not use your cell phone once the car line begins moving.
Morning Entry
  • Gates open at 7:45 am
  • Doors open at 8 am
  • Before School Care only accepts students before 7:45 am. After 7:45 all students must be dropped off through the car line using the W 143rd St entrance. 
  • Please do not let your child out of your car until a Birchwood staff. member opens the door to your vehicle. School personnel walk students of all ages into the building. 
  • Parents are not permitted to walk their children into the building.
  • All students begin their day at 8:15 am with Opening. Please make sure your child arrives on time. 
  • Gates open at 3 pm.
  • Dismissal is at 3:20 pm each day (except for Reading Half Days when dismissal is at noon).
  • All dismissal changes are required by 2 pm using the After Care Form
  • Please do not email or text your child’s teachers about dismissal changes.
  • If your child has an appointment they must be picked up from the main office at 2:30 pm.
  • After all students have been picked up from the car line, any remaining students will be sent to After School Care.

Daily Operations

  • There will be no remote option for classes.
  • Masks will be required for preschool-8th grade students and all school personnel while inside the building and on field trips.
  • Please monitor your child’s health prior to arrival because we will not have temperature checks upon entering the building.
  • There will be no after school activities except for Signature Programs run by our teachers. 

Dress Code

  • Lunch and recesses will often be held outdoors, so please make sure your child has the appropriate clothing. 
  • Please label your child’s jackets and hoodies. 
Kindergarten - Grade 8 Dress Code
All kindergarten through 8th grade students will follow the weekly accepted attire schedule: 

Mondays and Reading Half Days: Dress Down or School Uniform
Tuesdays - Thursdays: School Uniform (Grades K-8)
Fridays: Spirit Day or School Uniform

Preschool Dress Code
Preschool students are not required to wear school uniforms. They may participate in Friday Spirit Days. 
  • Click here to see preschool clothing requirements.

Water Bottles, Lunch & Snack

  • Preschool and kindergarten rooms are nut free.
  • Please send your child to school daily with a full water bottle (no glass bottles) and it will be refilled throughout the day. 
  • Please label the water bottle with your child’s name.
  • There will be no microwave usage during the beginning of the 2021-22 school year. Thermoses can be used to keep food warm. 
  • Please send your child to school with all eating utensils needed. 
  • We also ask that you practice with your child opening their lunch containers. 
  • Clearly label all food (i.e. morning snack, lunch, afternoon snack, after school snack, etc.). 
  • All food that will be consumed by each child will be brought from their home. 
  • There will be no sharing of food.

Reading Half Days/Professional Development

Each month a half day is scheduled for all students. Students in grades 3-8 will take part in a Reading Day. Younger students will have their own schedule. Following the noon dismissal staff will take part in professional development.

  • Noon dismissal for ALL students in preschool through 8th grade via car line.
  • Click here to see the list of Reading Days on our school calendar.
  • After School Care will be provided with normal charges.

Before and After School Care

Click here for details and fees.

Birthday Celebration

  • Children are allowed to dress down on their birthdays. If they have a summer birthday they can choose a day to dress down in May. If your child’s birthday falls on a weekend during the school year, they can dress down on the following Tuesday after their birthday. 
  • Children are recognized on their special day with an announcement and they may choose an item from the Birchwood Treasure Box. Birchwood does not allow birthday treats, party bags, or anything brought from home to be distributed to students, with no exceptions.
  • If you would still like to share something with your child’s class, you may choose a book to donate to the class library or the Birchwood Treasure box. If you donate a book, the classroom teachers will put a label with the child’s name and birthday inside the book.
  • It is our desire to make your child’s day special while maintaining a low-key atmosphere that does not distract from academics. Please know that we are not trying to take the fun out of birthdays. Classroom teachers and the Main Office will continue to recognize children on their special day in special ways.
  • When organizing parties outside of school, we respectfully ask that, in order to minimize hurt feelings and classroom disruptions, all invitations for parties should be managed outside of school.  

Medical Forms

Click here for medical forms.

Weather-Related School Closings


During school hours if you have any questions, please contact the main office at 216-251-2321. If you have questions for our teachers, please email them directly and they will respond at their earliest convenience.  
Cristiana Parrino
School Secretary
Text only at 216-712-9380
Call 216-251-2321
Claudia Bixler
Director of Operations
Call or text 216-789-0865

Third & Fourth Grade Trapper

The Birchwood Model

Practices for Building Character
Learn how you can assist your child in using their accordion folder in second grade and their Trapper beginning in third grade.

Second Grade Accordion Folder

Third & Fourth Grade Trapper

Third & Fourth Grade Trapper Part 2

See what items are in the Trapper, how your child interacts with them, and ways you can help ensure your child develops organizational skills that will serve them lifelong.